When informing HR about hospitalization, clarity and politeness are important. Clearly mention the reason, expected duration, and any necessary approvals. Include your contact details and a point of contact in case immediate action is needed. Avoid vague explanations or leaving out key dates.
Hospitalization Notification Email to HR – Sample Email for Informing About Hospitalization
From: __________ (Your Email Address)
To: __________ (Recipient’s Email Address)
Date: __/__/____
Subject: Hospitalization Intimation
Dear __________ (Recipient’s Name),
I am writing to inform you that I have been admitted to the hospital due to __________ (Reason for Hospitalization). My doctor has advised a stay from __________ (Start Date) to __________ (Expected Discharge Date). During this period, I may not be able to attend office or respond immediately to emails.
Please let me know if any formalities or documentation are required from my side. I will make sure to hand over any pending work or provide necessary instructions to my team to ensure continuity in my absence.
Thank you very much for your understanding and support.
Best regards,
__________ (Your Name)
__________ (Your Designation)
__________ (Your Contact Details)
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