Writing an effective health insurance intimation letter requires clarity, politeness, and attention to detail. Begin with a clear subject line indicating the purpose of the letter. Provide personal details, policy number, and relationship with the policyholder for proper identification. Clearly state the reason for the intimation, including hospitalization details and reason for hospitalization. Attach any necessary documents to support the claim. End the letter with a polite request for prompt action. Avoid unclear language and ensure all relevant information is included for smooth processing of the mediclaim.
Sample Health Insurance Intimation Application
To,
The Concerned Authority,
________________ (Insurance Company Name),
________________ (Address)
Date: __/__/____ (Date)
Subject: Intimation regarding mediclaim
Respected Sir/Madam,
Respected, I am __________ (Name) and I do carry a ________________ (Policy Name – If any) policy of your company having the policy number _______________ (Policy Number) in the name of __________ (policyholder name) _______ (relationship with policyholder). TPA ID is _______________ (Company TPA ID – If applicable). My permanent residential address is ______________ (Address).
He/she is being admitted in ____________ (Hospital Name) on ________ (admission date and time), having ___________ (Room type) due to the reason of _______________ (Reason for Hospitalization). Kindly consider this as an intimation letter for the mediclaim purpose for ____________ (Name of patient).
The following are the details of the patient:
Name: _______________ (Name)
Policy Number: _______________ (Policy Number)
Contact Details: _______________ (Contact Number)
I am hereby attaching ____________ (Medical Card/ ID Proof/ Address Proof/ Treatment Prescription with Bill Estimation – Any other document if applicable).
Respectfully, I shall be grateful for your favor if you proceed with the Mediclaim approval procedure at the earliest and get it done without any delays.
Thanking you,
______________ (Signature)
______________ (Name),
______________ (Contact Number)
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Kshitij Tarun