When composing a gentle payment reminder letter, clarity and politeness are essential. Start with a respectful salutation and introduce yourself, mentioning your position and company name. Clearly state the details of the payment due, including the date, amount, and any relevant reference numbers. Politely remind the recipient to make the payment promptly to avoid additional charges. Provide contact information for any queries and express appreciation for their cooperation.
Sample Gentle Reminder Letter for Payment
From,
The Manager,
__________ (Company Name),
__________ (Address)
Date: __/__/____ (Date)
To,
__________ (Name),
__________ (Address)
Subject: Reminder for payment
Dear Sir/ Madam,
My name is ________ (Name) and I serve _______ (Company Name) as _______ (Designation).
This letter is in reference to the payment which was due on date __/__/_____ (Date) amounting ______ (mention amount) bearing ___________ (mention – invoice number, order number, tracking ID). It is requested to kindly make the payment at the earliest possible in order to prevent any extra charges in the form of interest or penalties for the overdue.
This gentle reminder letter was generated on __/__/____ (Date) at __:__ (time). Kindly ignore if already paid. In case any query arises you may contact us at _______ (mention mobile number) or mail us at _______ (mention email address). We look forward to a good business relationship in the coming future.
Thanking You,
________ (Signature),
________ (Name),
________ (Contact Number)
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Rahul Sharma