When drafting a gate pass letter for students, it's crucial to clearly state the purpose of the request, including the student's name, reason for leaving early, requested time of departure, and gate number. Politeness and clarity are essential to ensure smooth processing of the request. Additionally, specifying the validity date of the gate pass enhances clarity and avoids misuse.
Sample Gate Pass Letter for University
To,
The Officer In-charge,
_________ (University’s Name)
_________ (University’s Address)
Date: __/__/_____ (Date)
Sir/Madam,
This letter is in reference to the request that I have received from __________ (name of the student) regarding early leaving on __/__/____ (date) for __________ (mention reason).
Kindly allow, _________ (name of the student) to leave the university early at __:__ (mention time) and use this letter as a gate pass.
For,
____________ (University’s name),
____________ (Signature),
____________ (Name)
This letter is to be submitted at gate number _______ (mention gate number) before exiting the campus and is valid for __/__/____ (date) only.
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Deepanshu Thakral