Writing an effective follow-up letter regarding payment status or outstanding payments requires clarity, politeness, and attention to detail. It's important to clearly state the purpose of the letter, provide specific details about the payment, and politely request prompt action. Avoiding ambiguous language and ensuring all necessary information is included will help facilitate clear communication and encourage a timely response.
Sample Follow Up Letter for Payment Status/ Outstanding Payment
To,
__________
__________ (Recipient’s Details)
Date: __/__/____ (Date)
Subject: Payment for _______ (payment reference details)
Sir/ Madam,
I am _________ (name) and I write this letter in reference to the pending/ overdue payment in regard to ____________ (your company’s name) that was to be done on __/__/____ (date).
Respected, this is to inform you that the overdue payment of _________ (mention amount) has not yet been done by you. The payment is in reference to the ____________ (mention details of pending payment).
Moreover, if the payment is delayed by _____________ (number of days) days, it would attract an interest of ___________ (mention interest percentage) This to request you to kindly proceed with the payment at the earliest. I write this letter to follow up with the same. I shall be highly obliged for your quick response.
This letter has been issued on __/__/____ (date) at __:__ (time). If you have already made the payment after that, kindly ignore the letter.
Thank you,
__________ (Signature),
__________ (Name),
__________ (Designation)
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Sandeep Bhandari 
Deepanshu Thakral