When following up after sending a quotation, it's important to maintain a professional and courteous tone while clearly expressing the purpose of the communication. Acknowledge the previously sent quotation, specify the duration since it was submitted, and politely request an update on its status. Provide contact information for further inquiries and express anticipation for a prompt response.
Sample Letter for Follow up After Sending Quotation
To,
_____________ (Designation),
_____________ (Name of the company),
_____________ (Address)
Date: __/__/_______ (date)
Subject: Followup on status of our proposal for _________.
Dear Sir/Madam,
On behalf of the company, I would like to bring to your notice that my name is ___________ (name) and I am _________ (designation) of the company.
This letter is in reference to the quotation letter sent to your __________ (department) dated __/__/______(date) regarding ____________ (mention details). It has been ______ (no. of days/weeks/months) since the quotation was submitted and I request you to kindly let us know the status of our proposal.
If you are interested or you seek more information on the product/service, you can always reach us at ____________ (contact details).
Look forward to soon hear from you.
Regards,
_____________ (Name),
_____________ (Designation),
_____________ (Contact details)
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