When writing a feedback letter to a vendor, it's crucial to express appreciation for the services provided while providing specific details about what was done well. Clarity and politeness are essential, and the letter should convey the intention to maintain a positive business relationship for future endeavors.

Table of Contents:

Appreciation Letter to Vendor for Excellent Service

____________ (Name of the Vendor),
____________ (Name of the Organization),
____________ (Address)

Date: __/__/____ (Date)

____________ (Name of the Company),
____________ (Address)

Subject: Feedback letter


I am __________ (Name of the Manager), from _________ (Name of the Company).

This letter is equivalent to a feedback which I would like to express for the _______ (trade/task/business) done by ___________ (Name of the trade/task/business) dated __________ (Date).

I am pleased with the services provided at your end and I must say the job was completely professional. all the work was done with perfection. The delivery time was early than the due date and well tractable. ________ (Mention all the points to be given)

We look forward to more trade/jobs with you.

Thanking you,
_________________ (Name of the Manager),
_________________ (Signature)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


  • How should I address the vendor in a feedback letter?
    • It is appropriate to address the vendor respectfully using "Sir/Madam" followed by their name and organization.
  • What details should be included in the feedback letter to a vendor?
    • The letter should mention the date of the collaboration, specific aspects of the service that were satisfactory, and appreciation for the professionalism demonstrated.
  • Is it necessary to mention future collaboration in the letter?
    • Expressing interest in future collaborations reinforces a positive business relationship and encourages continued partnership.
  • Should I provide specific examples of satisfactory service?
    • Yes, providing specific examples illustrates the vendor's strengths and highlights areas where they excel, contributing to effective feedback.
  • What tone should be used in a feedback letter to a vendor?
    • The tone should be appreciative and respectful, acknowledging the vendor's efforts and expressing gratitude for their excellent service.

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