Writing an effective letter requesting an extension for a late delivery requires clarity and politeness. Clearly state the reason for the delay and express regret for any inconvenience caused. Request the extension in a polite manner, specifying the number of additional days needed. Ensure to thank the recipient for their understanding and express commitment to resolving the issue promptly.
Sample Letter for Time Extension Due to Delayed Delivery
To,
___________ (Name of the receiver),
___________ (Company name),
___________ (Address)
Date: __/__/____ (date)
Subject: Request for Extension in the Delivery Period
Dear Sir/Madam,
My name is ________ (Your Name), and I am writing on behalf of ________ (Your Company Name).
This correspondence pertains to the order placed by you on __/__/____ (Date), with the order number _________ (Order Number). We regret to inform you that the initially estimated delivery date of __/__/____ (mention date) cannot be met due to unforeseen circumstances such as (mention reason – unfavorable weather, shortage of workers, containment measures, or other issues).
We sincerely apologize for any inconvenience caused and seek your understanding in this matter. Considering the challenges we are currently facing, we kindly request an extension of _____ (number of days) for the delivery date.
Rest assured, we are taking all necessary steps to expedite the delivery process.
We anticipate your prompt and favorable response. Thank you for your understanding.
Best regards,
___________ (Signature),
___________ (Name),
___________ (Contact details)
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Sandeep Bhandari