When writing an explanation letter to the principal for poor academic results, it's essential to maintain clarity, politeness, and honesty. Begin by addressing the principal respectfully, stating the student's name, class, and roll number. Clearly explain the reasons for the poor performance, such as illness or personal issues, without making excuses. Express remorse for the results and assurance of improvement in the future. End the letter with gratitude and obedience.

Table of Contents:

Sample Letter to Principal for Poor Results By Student

The Principal,
___________ (Name of the School),
___________ (Address of School)

Date: __/__/____ (Date)

Respected Sir/Madam,

Most humbly, I would like to state my name is ___________ (Name of the Student). I study in class ______ (Class) having roll number ________ (Roll Number).

I beg to ask pardon for not showing up good results in ____________ (class/semester/unit test/weekly test /monthly test). The major reason being _______________ (mother/father/guardian got extremely sick/visit to hometown/mention your problem in detail). I understand the consequences of poor result in _________ (major semesters). But I can assure you that my reasons were genuine and unavoidable.

I request you to kindly consider my situation and have some exceptions in my case. I promise I would not let you down in the next _________ (class/semester/unit test/weekly test /monthly test).

Thanking you

Yours Obediently,
____________ (Name of the Student)
____________ (Roll Number)

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  1. What should be included in an explanation letter to the principal for poor academic results?
    • An explanation letter should include the student's name, class, and roll number, along with a clear explanation of the reasons for the poor performance, without making excuses. It should also express remorse for the results and a commitment to improvement.
  2. How should I address the principal in the letter?
    • The principal should be addressed respectfully as "Respected Sir/Madam" or "Dear Principal."
  3. Is it necessary to mention the specific grades or subjects in the letter?
    • While it's not necessary to mention specific grades or subjects, the overall poor performance should be acknowledged, along with the reasons for it.
  4. Should the letter include any supporting documents or evidence?
    • If the reasons for poor performance are medical or personal, it may be helpful to provide supporting documents or evidence, although it's not always required.
  5. What tone should the letter convey?
    • The letter should convey sincerity, humility, and a genuine desire to improve, maintaining a respectful and polite tone throughout.

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