The HR Manager,
__________ (Company’s Name)
__________ (Company’s Address)
Date: __/__/____ (Date)
Subject: Explanation for attending the meeting
Respected Sir/ Madam,
This is to most humbly inform you that I am ________ (name) and I am working in ________ (department) of your company. My employee ID is _______ (mention your employee ID).
I write this letter in reference to the meeting which was held on __/__/____ (date) in the _________ (mention location – conference room/ meeting hall) with motive _________ (mention motive of the meeting). Most apologetically, I would inform you that I have been absent for the above-mentioned meeting and the reason behind the same is _________ (mention reason for being absent – not well/ was absent from job/ busy with job work/ any other).
I believe you would consider this as a genuine reason for not being available in the meeting. I ensure that I will be joining all the coming meetings.
________ (Contact Number)