When writing an excuse letter for being absent from work, it's crucial to maintain clarity and politeness. Begin by addressing the HR manager respectfully and clearly state the purpose of the letter. Provide your name, designation, department, and employee ID for reference. Explain the reason for your absence concisely, expressing regret for any inconvenience caused. Ensure to mention your intention to complete pending work promptly. End the letter with a polite request for forgiveness. Avoid using unclear language and ensure all necessary details are included for effective communication.
Sample Letter for Being Absent in Work due to Important Matter
To,
The HR Manager,
__________ (Name of Company),
__________ (Company’s Address)
Date: __/__/____ (Mention date here)
Subject: Apology for absence
Respected Sir/ Madam,
I would like to bring to your concern that I am ___________ (name) and I am working in your company as a ___________ (designation) in ________ (department). My employee ID is _______ (mention your employee ID).
I write this letter in order to apologize for being absent from work on __/__/____ (date). Further please note, I was absent because __________ (mention your reason). This being all of a sudden did not give me an opportunity to inform you regarding the same.
I ensure to complete all the pending work at the earliest. I expect your kind forgiveness.
Yours Truly,
________ (Name),
________ (Employee ID Number)
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