The HR Manager,
__________ (Name of the Company)
__________ (Address of the Company)

Date: __/__/____ (Date)

Subject: Explanation for not attending the meeting

Respected Sir/ Madam,

I am _______ (name) and I am working in ________ (department) of your company. My employee ID is _______ (mention your employee ID).

I am writing this letter to apologize for my absence from the meeting which was scheduled for __/__/____(Date) in the ______(conference room /meeting room). I was unable to attend this meeting due to ___________(mention reason).

I hope you would consider my circumstances as a genuine reason for my absence. I’ll make sure to attend all upcoming meetings.

Yours Sincerely,
__________(Employee ID)
_________(Contact Number)

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