When drafting an enquiry letter for the purchase of spare parts, clarity and politeness are key. Start with a respectful salutation and a clear subject line indicating the purpose of the letter. Clearly state your identity, role, and the nature of your business. Specify the spare parts needed, including their names, quantity required, and frequency of purchase. Request a quotation for the specified spare parts, providing contact details for further communication. Express appreciation and request prompt response.
Sample Enquiry Letter for Purchase of Spare Parts
To,
The Manager,
___________ (Shop Name),
___________ (Address)
Date: __/__/____ (Date)
From,
___________ (Name)
Subject: Quotation for spare parts
Respected Sir/ Madam,
I am ___________ (Your Name) ___________ (Proprietor/ Manager – Designation) of ___________ (Business Name). We are a manufacturer/ trader and deal in ___________ (Item Category) for which we are in regular need of spare parts.
Therefore, I am writing this letter to you in order to request you a quotation about ____________ (Spare Part Name) along with the price. Also, I would like to inform that we need __________ (Number of pieces) pieces every _______ (week/month).
Kindly send me a quote at _____________@_____._____ (Email-ID) and include a good and reasonable price. It would be good if you could do this at the earliest.
For,
_____________ (Company Name),
_____________ (Signature with Name)
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