When composing an enquiry letter for office printers, maintain clarity and politeness throughout. Start with a respectful salutation and clearly state the purpose of the letter in the subject line. Provide your designation and company details to establish credibility. Specify the requirements for the printers, including the daily printing volume and any specific features needed. Request information about printer models, cartridge types, per print charges, and delivery details. Express anticipation for a prompt response and provide contact details for further communication.
Sample Letter Regarding Purchase of Office Printers
To,
The Manager,
___________ (Shop Name),
___________ (Address)
Date: __/__/____ (Date)
From,
___________ (Name)
Subject: Enquiry about office printers
Sir/ Madam,
My name is ________ (Name) and I serve as __________ (Designation) at _________ (Department) of __________ (Company Name).
I am writing this letter to enquire about the office printers that will be used for printing ________ (Number of pages daily) pages daily. Kindly prescribe us a good model for the printer and also inform us with ___________ (Cartridge type used/ Number of prints daily/ Is it a sharing printer/ Mention your query). Also, provide some printer’s catalog that is used as a copier machine.
Therefore, I am writing this letter in order to get a quotation about the pricing and per print charges incurred by the user. Do mention all delivery, placement, and other applicable charges. We are willing to purchase ___________ (Number of printer) printers. I believe I will get to hear back soon from your side. You may send me the quotation at ___________@______.______ (Email ID). Kindly mention the discounted rates along with availability.
For,
_____________ (Company Name),
_____________ (Signature with Name)
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