Letter Template
Email to Manager of Hotel Lodge to Cancel a Reservation – Sample Email to Cancel Hotel Reservation
Sandeep Bhandari
December 17, 2025
Writing Tips
To write a good hotel reservation cancellation email, keep the message short and clear. Mention the booking details so the hotel can find the reservation easily. Use polite words and clearly state the request to cancel. Do not use confusing language or forget important details like booking date or reference number. A simple and respectful email helps avoid misunderstandings.
Hotel Reservation Cancellation Email – Sample Email Requesting Booking Cancellation
To: __________ (Recipient’s Email Address)
Subject: Request to Cancel Hotel Reservation
Dear __________ (Recipient’s Name),
I hope this email finds you well. I am writing to request the cancellation of my hotel reservation at __________ (Hotel/Lodge Name).
The reservation was made under the name __________ (Your Name) for __________ (date of stay). Due to __________ (brief reason, if any), I will not be able to proceed with the stay as planned.
I kindly request you to confirm the cancellation and let me know if any charges apply as per the booking policy.
Thank you for your understanding and support.
Sincerely,
__________ (Your Name)
__________ (Your Contact Details)
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