February 14, 2024

Write an Email to HR for Travel Reimbursement – Sample Email for Reimbursement of Travel Expenses

To: __________@________.___ , [Receiver’s Email Address]
From: ___________@________.___ , [Sender’s Email Address]

Date: __/__/____ (Date)

Subject: Request for travel reimbursement

Respected Sir/Madam,

Respected, my name is __________ (Name) and I work in ___________ (Department) department of your reputed company i.e. _________ (Company Name). My employee ID is ________ (Employee ID) and I work as _________ (Designation).

I want to state that I visited _________ (Location) for ____________ (Personal/ Professional work). This visit was done on __/__/____ (Date). Therefore, I request you to kindly reimburse the amount of the expense of __________ (Amount) which I spent. I am attaching a copy of the ________ (cab booking/ hotel reservation/ ticket/ invoice/ boarding pass) for your reference.

I shall be highly thankful for your kind support.

Thanking you,
___________ (Signature),
___________ (Name),
___________ (Employee ID)

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