When writing an email to HR requesting a relieving letter, it is important to be concise and respectful. Start with a proper greeting, clearly state the purpose of your email, and provide details of your employment such as your last working day and position title. Politely request the issuance of your relieving letter, and thank HR for their assistance during your tenure. Be sure to include any pertinent details that might facilitate the process, like your employee ID. Avoid using unclear language or leaving out necessary information such as your contact details and precise requests.
Sample Email: Requesting a Relieving Letter from HR via Email
Date: __/__/____ (Date)
Subject: Request for Relieving Letter – ______ (Your Position)
Dear _________ (HR Manager’s Name),
I hope this message finds you well. As I have recently concluded my position as _________ (Your Job Title) with _________ (Company Name) effective __/__/____ (Your Last Working Day), I am writing to request the issuance of my relieving letter.
During my time with _________ (Company Name), I have thoroughly enjoyed and appreciated the opportunities provided to me. My experiences here have greatly contributed to my professional growth, and I am grateful for the support from the team.
I kindly ask for your assistance in providing me with the relieving letter at your earliest convenience, which will aid in my transition to future endeavors. Please let me know if you require any additional information or documents from my side to facilitate this process.
Thank you for your attention to this matter and for all your support during my tenure.
Best regards,
_________ (Your Name)
_________ (Your Contact Information)
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