Letters in English
Professional sample letter format for Email for Declining a Job Offer – Sample Email Declining a Job Offer
Letter Template

Email for Declining a Job Offer – Sample Email Declining a Job Offer

Deepanshu Thakral
April 27, 2024
Categories:
Job Letters
Response Letters
Denial Letters
Writing Tips
Writing an email to decline a job offer requires tact and professionalism. Begin your email by thanking the employer for the offer and the opportunity to interview, showing your appreciation for their time and consideration. Clearly state your decision to decline the offer, but avoid going into extensive detail about your reasons. Maintain a positive tone throughout and express a desire to keep in touch, leaving the door open for future opportunities. Be sure to proofread your email for clarity and politeness, ensuring that you do not use vague language or leave out key details like your gratitude for the offer.

Sample Email: How to Write an Email Declining a Job Offer

To: ____________ @____________
CC: ____________ @____________
BCC: ____________ @____________

Date: __/__/____ (Date)

Subject: Declining Offer for the Position of ______ (Mention post)

Dear _________ (HR Manager’s Name),

Thank you very much for offering me the position of _________ (Job Title) with _________ (Company Name). I appreciate the time and effort your team spent reviewing my application and interviewing me.

After careful consideration, I have decided to decline the offer, as I believe doing so is in the best interest of both my career goals and personal circumstances at this time. This was a difficult decision, as I hold _________ (Company Name) in high regard.

I am very grateful for the opportunity and hope to possibly cross paths in the future. Please do not hesitate to reach out if there are other potential opportunities or ways in which we might collaborate.

Thank you once again for your offer and understanding.

Best regards,

_________ (Your Name)
_________ (Your Contact Information)

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