When writing a letter to deny a rental application, it's important to maintain clarity and politeness. Begin with a respectful salutation, clearly state the purpose in the subject line, and express regret for the inability to process the application. Provide a brief explanation for the denial and offer contact information for further inquiries. End with a professional signature. Ensure all necessary details are included for a clear and respectful denial.
Sample Letter Denying the Rental Application
To,
__________ (Name),
__________ (Address)
Date: __/__/____ (Date)
Subject: Denial of rental application request
Dear ___________ (mention),
My name is __________ (name) and I am writing this letter in reference to the request letter that I have received from your end regarding the rental application.
I have been through your application, and this is to most apologetically inform you that, and I am/ will not be able to process your application and provide you with the __________ (document) of the said property. The reason behind the same is ____________ (mention reason).
In case you have any queries, you may contact me at the contact details mentioned below.
Truly,
__________ (Signature),
__________ (Name),
__________ (Contact number)
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