When writing a declaration letter to the post office, it's crucial to be clear and precise. Provide your personal details and the details of the parcel being sent, including quantity, description, weight, value, and country of origin. Declare that the contents are accurate and do not include any prohibited items. Maintain a polite tone throughout the letter. Note that additional forms or documents may be required by the post office.
Sample Declaration Letter to Post Office
To,
The Postmaster,
_____________ (Post Office Name),
_____________ (Post Office Address)
Date: __/__/____ (Date)
Subject: Customs Declaration
Respected Sir/ Madam,
I __________ (Name), S/O, D/O, W/O, ___________ (Name) a resident of __________ (Address) am sending this parcel with the details mentioned below.
| Quantity and detailed description of contents | Weight Of The Item | Value Of The Item | Country of Origin |
I hereby declare and ensure that the description given in this declaration is correct and does not contain any ___________ (dangerous/prohibited items).
Kind Regards,
___________ (Signature)
___________ (Name),
___________ (Contact Number)
Note: Post Office may not accept this letter as the declaration and may ask to submit an additional form /declaration form / KYC and any other documents along with this letter. For more details request you to kindly contact Post Office.
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Sandeep Bhandari