Anatomy
Letter Structure Basics
A letter is built zone by zone. Let's look at the standard sections that make a professional document recognizable.
The Standard Layout
Essential Sections
| Section | Purpose | Writing Tip |
|---|---|---|
| Sender Info | Who writes the letter | Optional for email headers |
| Date | When letter is written | Use standard DD/MM/YYYY |
| Recipient Info | Who receives it | Include full name or title |
| Subject | The core topic | Bold and under 10 words |
| Salutation | Professional greeting | “Dear Recipient Name” or “Hi” |
| Body | Main message | 3 clear paragraphs |
| Closing | Polite ending | “Sincerely,” or “Cheers,” |
| Signature | Confirmation | Type name below space |
Visual Anatomy
Sender Details Zone
Date: [Current Date]
Recipient Address Zone
SUBJECT: [THE CORE TOPIC]
Greeting Line
The Content Body
Sign-off & Signature
Follow this order for professional documentation.
Ready to practice?
Use our Structure Trainer to practice placing these zones in the correct order.
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