The Header
The Clear Subject Line
The subject line is the most important part of your email. It tells the reader exactly why you are writing.
Rules for Subject Lines
Follow these three steps to make your emails stand out in a busy inbox:
Be Specific
Avoid one-word topics like 'Hi' or 'Hello'.
Stay Short
Try to keep it under 7 words so it fits on a phone screen.
Use Identifiers
Include your project name or a clear action word.
Good vs. Bad Examples
Vague (Avoid)
"Question"
Clear (Try This)
"Question regarding the Monday meeting schedule"
Vague (Avoid)
"Report"
Clear (Try This)
"ACTION REQUIRED: Q3 Sales Report Submission"