When drafting a contract termination letter to a vendor, it's essential to maintain clarity and politeness. Start with a formal address to the concerned department, stating your name, designation, and company name. Clearly reference the contract number and termination details, including the reason for termination. Express appreciation for the past business relationship and leave the door open for potential future collaboration.
Sample Letter of Contract Termination to the Vendor
To,
The ________ (Concerned Department)
____________ (Name Of The Vendor),
____________ (Address)
Date: __/__/____ (Date)
Subject: Termination of contract
Sir/Madam,
I am ________ (Name) and I serve as __________ (Designation) to M/s _________ (Company Name) .
This letter is in reference to the mutual agreement signed between us bearing contract number _________ (mention contract number). It is to inform you that we are terminating the vendor contract signed between us. The contract was signed on __/__/_____ (date) and was to end on __/__/____ (date). As per the recent decision the reason behind the termination is _________________ (mention reason behind termination – high price/poor service).
We had a good business relationship with you and wish to do business in the coming future. In this regard, you may reach us at _______ (mention contact number).
For,
Company Name,
____________ (Signature),
____________ (Name),
____________ (Address)
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