When confirming maternity leave for an employee, it's crucial to maintain clarity and politeness in communication. Clearly state the approval of the leave request, including the duration of maternity leave granted and any additional post-maternity leave if applicable. Specify the employee's last working day and any necessary handover procedures. Provide contact details for further clarification if needed.
Sample Letter of Confirmation of Maternity Leave to Employee
From,
The HR Manager,
______________ (Name of the company),
______________ (Address of the company),
To,
______________ (Name of the employee)
______________ (Name of the company),
______________ (Address of the company),
Date: __/__/____ (date)
Subject: Confirmation of maternity leave
Dear ________(name),
This letter is in reference to your request with reference number _________ (mention number).
I would like to inform you that we have approved your request for maternity leave. As discussed earlier, we have decided to grant you _____ (weeks) maternity leave and additional ___(days) as post maternity leave (if applicable).
As mentioned in your letter, your last working day will be ___/___/______(date). In this regard, we request you to kindly handover your duties __________ (mention requirement). If you need further clarification regarding this matter, you can reach us at ___________ (contact details).
Yours Sincerely,
_____________ (Signature),
_____________ (Name),
_____________ (Designation)
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Kshitij Tarun 
Deepanshu Thakral
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