When writing a confirmation letter for project acceptance, it's essential to maintain clarity and politeness. Clearly acknowledge the acceptance of the project, mentioning the relevant details such as the project submission date and purpose. Express confidence in the recipient's abilities and provide contact information for further communication.

Table of Contents:

Sample Letter for Acceptance of Project Confirmation

________, (name)
________, (designation)

Date: __/__/____ (date)

Subject: Acceptance of project confirmation

Respected Sir/Madam,

I am __________ (name), __________ (designation) of company and I write this letter in reference to the project submitted by you.

This is to most humbly inform you that the project submitted by you on __/__/____ (date) for __________ (mention purpose) has been accepted by the team. As per the work done by you in your previous projects, we find you a perfect fit for the requirement.

You are requested to kindly report to the ___________ (designation) in this regard. In case of any queries/ confirmation, you may reach me at the contact number mentioned below.

Thanking you,
___________ (designation)
___________ (name),
___________ (contact details)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


1.How should I address the recipient in a project acceptance confirmation letter?
  • Address the recipient with respect using "Dear Sir/Madam" or "Respected Sir/Madam" followed by their name and designation if known.
2. What details should be included in the confirmation letter for project acceptance?
  • Include the project submission date, purpose, acceptance confirmation, and contact information for further communication.
3. Why is it important to express confidence in the recipient's abilities in the confirmation letter?
  • Expressing confidence acknowledges the recipient's skills and motivates them to perform well on the project.
4. Should I provide contact information for further communication in the confirmation letter?
  • Yes, providing contact information ensures that the recipient can easily reach out for any queries or clarifications regarding the project acceptance.
5. What should I do if there are specific instructions or next steps for the recipient?
  • Clearly outline any specific instructions or next steps the recipient needs to take, such as reporting to a designated person or department, in the confirmation letter.

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