When requesting a computer quotation, ensure clarity and politeness in your letter. Specify the details and specifications required for the computers. Request the shop manager to provide a catalog with the quotation, including prices, rates, discounts, and accepted payment modes, by a certain date.
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- Sample Letter
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- Additional Template Options
- Download Options
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- Print Letter
- FAQs
Sample Request Letter for Computer Quotation
To,
The ________ (Shop Manager),
_____________ (Shop Name),
_____________ (Address)
Date: __/__/____ (Date)
From,
Purchase Manager,
_____________ (Name),
_____________ (Address)
Subject: Requesting a quotation for computers
Respected Sir/Madam,
With due respect, I would like to bring into your kind concerns that we, the management of ________________ (Company name) is planning to buy computers with the details and specifications mentioned below:
| Serial Number | Product Name | Specifications |
| 1 | ||
| 2 | ||
| 3 | ||
| …. |
Kindly forward the catalog with the quotation along with the best possible prices and rates on or before _______ (Date) at the mentioned address: ______________________ (Address). You may also mail it on ______________ (Email-Id). Also, mention the discount provided by you.
Do mention the payment modes accepted by you.
Looking forward to your quick reply.
For,
Company name,
____________ (Your name)
____________ (Designation
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FAQs
- Q: What information should be included in a computer quotation request letter?
- A: Include the company's name, details and specifications of the computers required, request for a catalog with the quotation, deadline for submission, and contact details.
- Q: Is it necessary to specify the accepted payment modes in the request letter?
- A: Yes, mentioning the accepted payment modes helps the shop manager understand the company's preferences and facilitates smoother transaction processing.
- Q: How should I indicate the specifications of the computers required?
- A: You can use a table format in the letter, listing serial numbers, product names, and corresponding specifications for clarity and organization.
- Q: Can I request the quotation to be sent via email?
- A: Yes, you can request the quotation to be sent via email for convenience and prompt communication.
- Q: What should I do if I haven't received the quotation by the specified date?
- A: If you haven't received the quotation by the specified date, you can follow up with the shop manager via email or phone call to inquire about the status of your request.
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