When drafting a complaint letter to your landlord about an air conditioning issue, it's important to maintain clarity and politeness. Begin by addressing the landlord by name and providing your details and the property address. Clearly state the problem with the air conditioner and how it's affecting your comfort. Request prompt repair in accordance with the tenancy agreement. Express gratitude and provide your contact information for further communication.

Table of Contents:

Sample Complaint Letter for Air-Conditioner to the Landlord

__________ (Landlord’s name),
__________ (Address)

Date: __/__/____ (Date)

__________ (sender’s details)

Subject: Complaint regarding Air-conditioner

Sir/ Madam,

My name is ___________ (name) and I have been residing at your property i.e. __________ (mention property address) as a tenant for last __________ (duration). The agreement number is ________ (mention agreement number).

I would like to inform you that the air conditioner installed at your property is not working properly since __/__/_____ (mention date). Due to the breakdown in Air-conditioner, I am not getting a comfortable environment and both me and my family are suffering a lot due.

It is to request you to kindly get the same repaired at the earliest as per the contractual agreement.

I shall be obliged if you could consider this as an urgent request. You may contact me at ___________ (mention contact number).

Yours Truly,
__________ (Signature),
__________ (Name),
__________ (Contact Number)

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  • How should I address the recipient of the complaint letter to the landlord?
    • Begin with "Sir/Madam" or "Dear Sir/Madam" followed by a polite introduction.
  • Is it necessary to include the agreement number in the letter?
    • Yes, mentioning the agreement number helps provide reference and clarity regarding the tenancy agreement.
  • Should I mention how the malfunctioning air conditioner is affecting me?
    • Yes, clearly stating the impact of the issue on your comfort and well-being emphasizes the urgency of the repair request.
  • What should I do if the air conditioning issue persists despite repair attempts?
    • If the issue persists, you may need to follow up with the landlord to ensure that further action is taken to address the problem.
  • Is it appropriate to express gratitude in the letter despite the complaint?
    • Yes, maintaining a polite and respectful tone throughout the letter, including expressing gratitude for prompt attention to the issue, is important for effective communication.

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