When drafting a complaint letter to HR about a manager's behavior, it's crucial to maintain clarity, professionalism, and politeness. Begin by addressing the HR manager respectfully and clearly stating the purpose of the letter. Provide your name, designation, and employee ID for reference. Clearly outline the inappropriate behavior of the manager, providing specific examples and its impact on employees. Request the HR manager to investigate the matter and take appropriate action. End the letter with a sincere expression of hope for resolution.

Table of Contents:

Sample Complaint Letter About Inappropriate Behaviour

The HR Manager
___________ (Name of the company)

Date: __/__/_____(date)

_____________(Employee’s Name)
_____________(Employee’s ID)

Subject: Complaint about inappropriate behaviour.

Respected Sir/Madam,

With due respect, I am ___________(name) and I am an employee of your organization at _____________ (designation) having employee ID _________(mention ID) and I have been working in your esteemed organization from ____________(duration) months/years.

I am writing this letter to inform you about the inappropriate behavior of Mr./Mrs. ___________________(name of the manager/team leader), who is the project/team manager/supervisor of ________________(department) department. I would like to make a formal complaint against _____________ (name of the manager). Being the manager of the department, he/she should behave well with all the employees but his/her behavior is biased towards some employees. ___________ (mention your points in detail).

Therefore, I am writing this letter on behalf of all my fellow employees. His/her behavior is consistently ____ (rude/negative/other), which is morally not good at all.

I would request you to kindly look into the matter and take the action appropriately. I hope you will definitely take the required actions against _____________ (name).


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  • What should I include in the complaint letter about a manager's behavior?
    • Provide specific instances of the manager's inappropriate behavior and its impact on employees.
  • How should I address the HR manager in the complaint letter?
    • Address the HR manager respectfully as "Respected Sir/Madam" or "Dear Sir/Madam."
  • Is it necessary to mention the duration of employment in the complaint letter?
    • Yes, mentioning the duration of employment provides context to the HR manager regarding your tenure in the organization.
  • Should I provide suggestions for resolution in the complaint letter?
    • While it's not mandatory, you can suggest potential solutions or request HR to take appropriate action to resolve the issue.
  • What tone should I maintain in the complaint letter about a manager's behavior?
    • Maintain a professional and objective tone throughout the letter, focusing on facts and observations rather than emotions.

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