When drafting a complaint letter about an office air conditioner not working properly, it's essential to clearly state the issue, provide relevant details such as your name, designation, office location, and contact information. Politely request immediate action to resolve the problem, emphasizing the impact on work productivity and employee comfort.
Sample Letter Regarding Office AC Not Functioning Properly
To,
The Manager,
___________ (Name of the Business Tower)
___________ (Address of the Office)
Date: __/__/______(date)
Subject: Request for Resolution of Air Conditioner Issue
Dear Sir/Madam,
I am writing this letter to bring to your attention that my name is __________ (Name), and I serve as a ________ (designation) at ________ (Company’s Name), located on the ______ (mention floor) floor with office number ______ (mention office number).
The purpose of this letter is to inform you that the air conditioner in our office is currently not functioning correctly and creating issues such as ______________ (mention the problem). I have already registered a complaint with the support department on /_/_____(date). Although they assured me of a prompt resolution, no action has been taken thus far.
The malfunctioning air conditioner is making it challenging for our team to work comfortably, especially during the afternoon hours when the temperature rises significantly.
I kindly request your immediate attention to this matter and arrange for your service team to address and resolve the issue at the earliest convenience.
For any further inquiries, please feel free to contact me at _____________ (mention contact details).
Best regards,
___________ (Your name)
___________ (Designation)
___________ (Name of the Company)
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Sandeep Bhandari