When drafting a complaint letter against a person in a company, it's crucial to maintain clarity and politeness while expressing your concerns. Clearly state the issue you're facing, provide relevant details such as the duration of the problem and specific incidents, and express your expectation for prompt action from the HR department. Avoid using aggressive language and focus on providing factual information to support your complaint.

Table of Contents:

Sample Complaint Letter Against a Person in Company

(Sender’s details)
____________
____________
____________

Date: __/__/____ (Date)

(Receiver’s details)
____________
____________
____________

Subject: Complaint against a person

Dear Sir/Madam,

I am writing this letter to inform you about the inappropriate behavior of the ________ (Person’s details), in the company. I am working here for the past _______ (months/years) and I have never faced any problems so far. From the last ______ (weeks/months), I am facing _______ (mention issue).

Since the time _________, (Mention complaint in detail/ mention your issue).

I sincerely hope that you will take the necessary action for this immediate cause and I believe that whatever action will be taken will be in favor of the company. I am looking forward to a positive response from your side as early as possible.

Thanking you in advance.

Yours sincerely,
____________ (Signature),
____________ (Name),
____________ (Contact Number)

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Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.

FAQs

  • What should I include in a complaint letter to HR about a colleague's behavior?
    • In your letter, clearly state the problematic behavior you've observed, provide specific examples if possible, and explain how it has affected you or your work environment.
  • Should I discuss the issue with the colleague before writing a complaint letter to HR?
    • It's often advisable to attempt resolving the issue directly with the colleague before involving HR. However, if the behavior persists or if the issue is serious, it's appropriate to escalate the matter to HR.
  • How long should I wait for a response from HR after submitting a complaint letter?
    • The response time may vary depending on the organization's policies and the severity of the issue. It's reasonable to expect a timely acknowledgment of your complaint and communication regarding any actions taken by HR to address it.
  • What should I do if I face retaliation from the colleague after submitting a complaint?
    • If you experience retaliation or any form of adverse treatment as a result of filing a complaint, report it to HR immediately. Retaliation against employees for raising legitimate concerns is prohibited by law in many jurisdictions.
  • Can I request confidentiality when submitting a complaint letter to HR?
    • Yes, you can request confidentiality when submitting a complaint letter to HR. Most HR departments take confidentiality seriously and will handle your complaint discreetly to the extent possible while conducting a thorough investigation.

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