When composing a complaint letter to the Electricity Department regarding voltage fluctuation, clarity and politeness are crucial. Clearly describe the issue, including your name, address, and details of the fluctuation problem. Politely request action from the department to resolve the issue and express hope for a positive response. Avoid vague language and ensure all necessary details are included to effectively convey your concerns.
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Sample Complaint Letter to Electricity Department
To,
The Electricity Department,
__________ (Name/ Designation),
__________ (Address)
Date: __/__/____ (Date)
Subject: Complaint regarding voltage fluctuation
Respected Sir/ Madam,
I would inform you that my name is ___________ (name) and I reside at __________ (Location) of __________ (City).
With due respect, I would like to draw your attention to the _______________ (Location) and I would like to state that the residents of the above-said location are facing fluctuation in electricity which is affecting the electric appliances adversely. This is to state that most of the time voltage keeps on fluctuating and this is causing a problem to everyone. I request you to kindly look into the matter and I request you to kindly help us by resolving the issue.
I believe I would receive a positive response from this side.
Thanking you,
________ (Name),
________ (Contact Number)
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FAQs
- What should I include in a complaint letter about voltage fluctuation to the Electricity Department?
- Provide your name, address, details of the voltage fluctuation issue, and its impact on electrical appliances in your locality.
- Is it necessary to express hope for a positive response in the complaint letter?
- Yes, it's polite to express hope for a positive response from the Electricity Department, indicating your expectation for prompt action to resolve the issue.
- How can I emphasize the urgency of the voltage fluctuation issue in the letter?
- Clearly state the urgency of the matter and its impact on residents, emphasizing the need for immediate attention and resolution.
- Should I mention any specific electrical appliances affected by the voltage fluctuation in the letter?
- While it's not necessary, mentioning specific electrical appliances affected can help illustrate the severity of the issue to the Electricity Department.
- Is it important to provide my contact information in the complaint letter?
- Yes, providing your name and contact number allows the Electricity Department to reach out for further information or clarification if needed, facilitating the resolution process.
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Rahul Sharma