When drafting a complaint letter about hostel facilities, it's crucial to be clear, polite, and detailed. Begin with a formal greeting addressing the principal. Clearly state your identity, including your name, department, roll number, and batch. Describe the specific issues you're facing with the hostel facilities, such as cleanliness, maintenance problems, or safety concerns. Provide specific examples to illustrate each issue. Politely request the principal's intervention to address these concerns and improve the hostel environment. End the letter with a formal closing. Ensure clarity and precision throughout the letter, avoiding vague language or omitting essential details.
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Complaint Letter Regarding Hostel Facilities Due to Poor Condition
To,
The Principal,
_________ (Name of the College/University),
_________ (Address of College/University)
Date: __/__/____ (Date)
Subject: Complaint regarding poor hostel facility
Respected Sir/Madam,
My name is ____________ (Name of the Student), studying in the department _________ (Name of the Department), holding the roll number ____________ (Roll Number Issued) and batch __________ (Provide the batch number).
I want to inform a few emerging concerns regarding the hostel facilities. The _______ (corridors are not clean) and the condition is awful. Everywhere there is ______ (dust and garbage) making the corridors dirty and unbearable. There are ________ (iron nails popping out) from the corner of the bed, which is dangerous. There is a ________ (broken tap/damaged pipe) at the water cooler, which is continuously leaking, and water drips from there throughout the day. There are no _____ (soaps/tissue) available in the washrooms. Moreover, _____ (lights) are flickering most of the time. ________ (Mention all the problems faced here)
All these issues are creating a nuisance in the hostel environment day by day.
I request you intervene to solve these issues by having a detailed analysis with the warden at the earliest.
Yours Faithfully/Sincerely/Obediently,
__________ (Name of the Student)
__________ (Roll Number)
__________ (Hostel Name)
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FAQs
- How should I address the recipient in a complaint letter about hostel facilities?
- You should address the letter to the principal of the college or university where the hostel is located.
- What details should I include in a complaint letter about hostel facilities?
- You should include your name, department, roll number, batch, specific issues with the hostel facilities, and a polite request for intervention.
- Is it important to provide examples in a complaint letter about hostel facilities?
- Yes, providing specific examples helps illustrate the severity of the issues you are facing and adds credibility to your complaint.
- How should I conclude a complaint letter about hostel facilities?
- You can conclude the letter by expressing your hope for a prompt resolution and thanking the recipient for their attention to the matter.
- What should I do after sending a complaint letter about hostel facilities?
- After sending the letter, follow up with relevant authorities or administrators to ensure that your concerns are being addressed and appropriate actions are being taken to improve the hostel facilities.
Incoming Search Terms:
- application for hostel issues
- complaint letter for poor hostel facility format
Sandeep Bhandari 
lettersdadmin