When drafting a clearance certificate letter for a tenant, it's important to maintain clarity and politeness while including all necessary details. Clearly state the tenant's name, the address of the property, the duration of tenancy, and the dates of occupancy. Confirm that the tenant has vacated the property and no damage was caused. Express willingness to provide the clearance certificate.
Sample Clearance Letter from Landlord to Tenant
To,
________ (Name of the Tenant)
________ (Address of the Tenant)
Date: __/__/____ (Date)
Subject: Clearance certificate
Dear Sir/Madam,
This to certify that _________ (tenant’s name), resided at my property situated at _________ (address) as a tenant for a duration of _______ (mention duration) from __/__/_____ (date) till __/__/_____ (date) on a ___________ (type of contract) bearing contract number ___________ (contract number).
I hereby confirm that _________ (tenant’s name) has vacated our property on __/__/____ (date) and no _______ (minor/major) harm was caused to the property. Kindly consider this letter as a clearance certificate for the tenancy period.
Regards,
_________ (Signature),
_________ (Name of the landlord),
_________ (Landlord’s address),
_________ (Contact number)
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