When drafting a clearance certificate letter for a tenant, it's important to maintain clarity and politeness while including all necessary details. Clearly state the tenant's name, the address of the property, the duration of tenancy, and the dates of occupancy. Confirm that the tenant has vacated the property and no damage was caused. Express willingness to provide the clearance certificate.

Table of Contents:

Sample Clearance Letter from Landlord to Tenant

________ (Name of the Tenant)
________ (Address of the Tenant)

Date: __/__/____ (Date)

Subject: Clearance certificate

Dear Sir/Madam,

This to certify that _________ (tenant’s name), resided at my property situated at _________ (address) as a tenant for a duration of _______ (mention duration) from __/__/_____ (date) till __/__/_____ (date) on a ___________ (type of contract) bearing contract number ___________ (contract number).

I hereby confirm that _________ (tenant’s name) has vacated our property on __/__/____ (date) and no _______ (minor/major) harm was caused to the property. Kindly consider this letter as a clearance certificate for the tenancy period.

_________ (Signature),
_________ (Name of the landlord),
_________ (Landlord’s address),
_________ (Contact number)

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  • Is it necessary to include the duration of tenancy in the clearance certificate letter?
    • Yes, providing the duration of tenancy helps establish the timeframe for which the clearance certificate is valid.
  • What information should be included in the clearance certificate letter?
    • The letter should include the tenant's name, property address, duration of tenancy, dates of occupancy, confirmation of vacating the property, and any details regarding property condition.
  • Should the landlord sign the clearance certificate letter?
    • Yes, the landlord should sign the letter to authenticate its validity.
  • Can the tenant request additional copies of the clearance certificate?
    • Yes, the tenant can request additional copies if needed for documentation or other purposes.
  • Is it common to provide contact information in the clearance certificate letter?
    • Yes, providing contact information allows for easy communication between the landlord and tenant if further clarification is needed.

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