____________ (Employee Name)
Date: __/__/____ (Date)
Subject: Clarification Regarding ________ (Details of clarification)
Dear _________ (Employee name),
In reference to your letter/ email dated _________ (letter/ email date) citing information for __________ (information details) mentioned in circular/note dated __/__/____ (date).
Just to clarify that the request information regarding __________ (required information) is misunderstood by ___________ (actual information) and we have mentioned ________ (details of information issued)
_________ (details mentioned in the circular) details were mentioned in this circular, if you still have any query regarding to the circular then you can contact us. We are happy to help you appropriately.
Hope you are clear about the process.
__________ (Your Name)