When writing a letter to inform about a change of event date, it's crucial to be clear, polite, and provide necessary details. Start by stating the reason for the change and the new date of the event. Express regret for any inconvenience caused and offer assistance for any queries or issues. Maintain professionalism throughout the letter.
Sample Letter Regarding Change of Event Date
(Sender’s details)
____________
____________
____________
Date: __/__/____ (Date)
(Receiver’s details)
____________
____________
____________
Subject: Change of event date
Dear Sir/Madam
This is to inform you that the event which was going to be held on _________ (day), i.e. __/__/____ (Date) cannot take place due to unavoidable circumstances.
An event took place ________ (reason for event date change – the stage area issue/waterlogged/ fire /safety/pandemic/renovation/any other). Hence for the safety of people, we have closed the place for a ________ (no. of days/week). The new date of event will be ________ (new date).
I apologize for the inconvenience that I might have caused you. I am sure you will consider the actual situation. For any queries or payment related issues, please reply to this letter or contact us at ____________.
Thanking you.
Sincerely,
_________ (Your Name)
_________ (Designation)
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Kshitij Tarun