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Business Inquiry Letter

A business inquiry letter is a letter written by a company/organization to another in order to receive information regarding the items/services required. It is generally used to inquire about detailed information such as technical, commercial, terms & conditions related to required items/services. This letter needs to be written in formal language.

Following are some of the important key content required in an inquiry letter:

  • Mention items/services required
  • Mention quantity in detail.
  • Mention timeframe – Give a date by which you are expecting the response.
  • Mention your doubts – if any.

Sample Business Inquiry Letter:

(Sender’s address)

Date: __/__/____ (Date)

(Receiver’s address)

Subject: Inquiry regarding ______

Dear ___________ (Name),

I am ________ (Name) and I am ________ (Designation) of __________ (Company) and this letter is in regard to the advertisement we saw in the _______ (Newspaper/Advertisement/Catalogue/Exhibition/Any Other Source) with respect to the ___________ (Product/Service Information).

I would like to know about the pricing and discount you provide for bulk orders. We are looking to make a purchase of ________(Mention quantity) of _________ (Product Name). It would be humble if you could respond by __/__/____ (Date).

Also, do mention about the following things.

1. __________ (Mention)
2. __________ (Mention)
3. __________ (Mention)
4. __________ (Mention)

We believe to have a good business relation with you and also have confidence in your commitment to quality. In case of any queries pertaining to our requirement you may contact at __________(contact number).

__________ (Company Name),
__________ (Signature),
__________ (Name)

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