A business inquiry letter is a formal communication written by one company/organization to another to inquire about specific items or services. It should include details such as the items/services required, quantity needed, desired timeframe for response, and any specific questions or doubts. It's essential to maintain a polite and professional tone throughout the letter.
Sample Business Inquiry Letter
A business inquiry letter is a letter written by a company/organization to another in order to receive information regarding the items/services required. It is generally used to inquire about detailed information such as technical, and commercial, terms & conditions related to required items/services. This letter needs to be written in formal language.
Following are some of the important key content required in an inquiry letter:
- Mention items/services required
- Mention quantity in detail.
- Mention timeframe – Give a date by which you are expecting the response.
- Mention your doubts – if any.
Sample Business Inquiry Letter:
(Sender’s address)
______________
______________
______________Date: __/__/____ (Date)
(Receiver’s address)
______________
______________
______________Subject: Inquiry regarding ______
Dear ___________ (Name),
I am ________ (Name) and I am ________ (Designation) of __________ (Company) and this letter is in regard to the advertisement we saw in the _______ (Newspaper/Advertisement/Catalogue/Exhibition/Any Other Source) with respect to the ___________ (Product/Service Information).
I would like to know about the pricing and discount you provide for bulk orders. We are looking to make a purchase of ________(Mention quantity) of _________ (Product Name). It would be humble if you could respond by __/__/____ (Date).
Also, do mention about the following things.
1. __________ (Mention)
2. __________ (Mention)
3. __________ (Mention)
4. __________ (Mention)We believe to have a good business relation with you and also have confidence in your commitment to quality. In case of any queries pertaining to our requirement you may contact at __________(contact number).
Regards,
For,
__________ (Company Name),
__________ (Signature),
__________ (Name)
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Deepanshu Thakral