A beard permission letter should be simple and polite. It should clearly explain why you need an exception from the office shaving policy and how long you need it. Use direct sentences, give the needed details, and keep the tone respectful. Avoid unclear language, missing dates, missing contact information, or statements that sound demanding. The goal is to make your request easy to understand and easy to approve.
Request Letter for Beard Exemption in Office – Sample Grooming Exception Application
To,
__________ (Recipient’s Name)
__________ (Designation)
__________ (Company/Organization Name)
__________ (Company Address)
Date: __/__/____ (Date)
Subject: Request for Permission to Keep Beard in Office
Dear __________ (Recipient’s Name),
I am writing to request an exception to the office grooming policy that requires shaving. I kindly ask for permission to keep my beard while at work in __________ (Company/Organization Name), as I have a valid reason related to __________ (Personal/Medical/Religious Reason). This request is important for my comfort and well-being.
__________ (In one or two sentences, explain your reason more clearly and mention any supporting details, such as a doctor’s note or personal requirement.)
I assure you that my beard will be kept neat and well-groomed at all times, and it will not affect my work performance or professional appearance. Please let me know if any document or additional detail is needed from my side.
Thank you for taking the time to review my request. I hope for your kind understanding and a positive response.
Sincerely,
__________ (Your Name)
__________ (Your Contact Details)
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