When writing an authorization letter to collect a transcript from a university, it's important to maintain clarity and politeness. Begin with a formal address to the university director and clearly state the purpose of the letter in the subject line. Provide personal details such as name and address, along with the necessary information about the transcript, including the reason for urgency and the authorized person's details. Emphasize responsibility for any consequences and enclose all required IDs for verification. Conclude with appreciation and contact information for further communication. Ensure the letter is signed and dated for authenticity.
Authority letter for collection of University transcript
To,
The Director,
___________ (University Name),
___________ (University Address)
Date: __/__/____
From,
____________ (Name of the student),
____________ (Address)
Subject: Authority letter for collection of University transcript
Respected Madam/Sir,
I ______ (Name), having university Roll No. _______ (Roll No.) urgently require to submit my transcript to ________ (Employer/ University etc) and Since I am not in __________ (town/condition) to collect the transcript myself, I am authorizing ___________ (Name) having ___________ (Aadhaar No./ DL No./ Other identity card) to collect it on my behalf.
I am fully aware of and responsible for the consequences if lost. I am attaching all my required IDs for the record.
Thanking You
Yours Sincerely,
_________________ (Name of the Student),
_________________ (Contact Details),
_________________ (E-mail Address)
Enclosure: __________(ID Proof/ID Card/Any other supporting document)
Note: University may ask for additional documents or may deny the issuance of the transcript to any other person except the student as per University policy. For transcript collection, request you to kindly contact the University.
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Deepanshu Thakral