When writing an authorization letter for collecting a vehicle's registration certificate (RC), ensure that you include all necessary details such as the vehicle's registration number, make, and model. Clearly state the reason for your unavailability and authorize a trusted person to collect the RC on your behalf. Attach all required documents and provide your contact information for any queries. Always use polite and clear language.
Sample Authorization Letter for Collection of Registration Certificate
To,
The Officer In-charge,
__________ (Name of the Authority),
__________ (Address)
Date: __/__/____ (Date)
Subject: Authorization for collection of registration certificate
Respected Sir/Madam,
I am ___________ (Your Name), owner of vehicle bearing registration number __________ (mention registration number).
This letter is in reference to the vehicle number ___________ (mention vehicle number) make __________ (mention make) and model _________ (model number). I was notified to collect the registration certificate of my vehicle from your _________ (office/ branch/ any other) on __/__/____ (date) but I beg to state that due to the reason ________ (mention reason – unavailability/ not well/ out of town/ any other) I would not be able to collect the mentioned certificate.
Therefore, I request you to kindly hand over the registration certificate of the above-mentioned vehicle to Mr./ Mrs. /Miss ____________ (mention name of the authorized person) whose signature is attested below. As per the requirements, I am attaching all required documents along with this letter.
Signature:___________ (signature of authorized person)
You may reach me as per the details mentioned below:
__________ (Contact Number),
__________ (Email ID)
Sincerely,
__________ (Your Signature)
__________ (Name)
__________ (Account Number)
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Deepanshu Thakral