When drafting an authorization letter to collect documents from a courier service, it's important to clearly state the purpose of the letter, provide details about the authorized person, and include information about the document being collected. Maintain a polite and respectful tone throughout the letter and ensure to attach a copy of your photo ID for verification.
Sample Letter to Collect Document from Courier Service
To,
The Manager,
________ (Courier Office Name),
________ (Address)
Date: __/__/____ (Date)
Subject: Authorization for document collection
Respected Sir/ Madam,
Respectfully, my name is ________ (Name) and this letter is in regard to authorize __________ (Name of the authorized person) to collect my ________ (passport/courier/document/any other) having shipment number ________ (Shipment Number) from your office/ warehouse _________ (courier office address) on __/__/____ (Date). I will not be able to collect the courier due to the reason that I am ________ (unavailable/ not well/ busy schedule/ any other). I request you to kindly hand over my courier to the person with the Photo ID attested below.
The information about my courier is mentioned below:
| Name | |
| Address | |
| Date of delivery | |
Shipment Number |
I request you to kindly consider the request on document handover as per your company policy and if not possible reschedule the delivery as per your company norms.
For any queries, you may contact me at ________ (Contact Number).
Regards,
__________ (Signature),
__________ (Name),
__________ (Contact Number)
Note: Courier service may deny the handover of documents at the office as per their company policy for more information please contact courier service.
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Deepanshu Thakral