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When writing an authorization letter to a school for collecting documents, ensure clarity in stating the purpose, authorized person's details, and reason for authorization. Politely request the school's cooperation and express willingness to take responsibility for any issues. Provide contact information for further communication.

Table of Contents:

Sample Authority Letter for collection of documents

The Principal,
_____________ (School Name),
_____________ (School’s Address)


__________ (Authority Giver Name),
__________ (Address)

Subject: Authority for collection of documents

Respected Sir/Madam,

This is to inform you that my name is ________ (Name) and I was told to pick up ____________ (Migration / Character) certificate / documents from school’s office on __/__/____ (Date). Due to _________ (Reason), I won’t be able to pick the same from the given address.

So, I hereby authorise _________ (Name) for picking up the documents. I take complete responsibility if documents get lost or damaged. I am also enclosing the signature and ID proof of the authorized person.

I hope, you understand my absence as a genuine for not being available to pick up documents from the school.

For any concerns, you may contact me at:
___________ (Phone Number),
___________ (Email Address)

Yours Truly,
___________ (Name),
___________ (Signature)

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  • Q: Is it necessary to provide a reason for authorizing someone to collect documents from the school?
    • A: Yes, providing a reason helps the school understand the situation and facilitates the processing of the authorization.
  • Q: What documents should be enclosed with the authorization letter?
    • A: It's advisable to enclose a copy of the authorized person's signature and ID proof to validate the authorization.
  • Q: Can the authorized person be anyone?
    • A: Yes, you can authorize any trusted individual to collect the documents on your behalf by providing them with a letter of authorization.
  • Q: What if the authorized person encounters any issues while collecting the documents?
    • A: The authorized person should contact the school immediately, and if necessary, you should follow up with the school to resolve any issues.
  • Q: How should I express my appreciation to the school for their cooperation?
    • A: You can include a sentence expressing gratitude for their understanding and cooperation in your letter.

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