Attendance Correction Request Letter

An attendance correction request letter is written when there is a mistake in your attendance record and you want it fixed. In this letter, it is important to write clearly and politely. Mention what the error is, the correct details, and any proof you have. Don’t forget to include important information like your name, date of the issue, and any supporting documents. Avoid using confusing words and never forget to say thank you at the end.

To,
__________ (Recipient’s Name)
__________ (Designation)
__________ (Company/Organization Name)
__________ (Company Address)

Date: __/__/____ (Date)

Subject: Request for Attendance Correction

Dear __________ (Recipient’s Name),

I am writing to kindly request a correction in my attendance record for the date(s) __________ (mention the incorrect date/dates). According to the records, it shows that I was __________ (mention the wrong status – absent/late/etc.), but I was actually __________ (mention correct status – present/on time/etc.) on that day.

I have attached __________ (mention any proof like entry log, ID swipe record, or attendance sheet) to support my request. I request you to please look into the matter and make the necessary correction in the attendance system.

Thank you for your time and understanding. Please let me know if any more information is needed from my side.

Sincerely,
__________ (Your Name)
__________ (Your Department/Employee ID/Contact Details)

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FAQs

What should I include in an attendance correction letter?
You should include the date of the error, what the mistake is, the correct information, and any proof to support your claim.
How should I address the recipient in the letter?
Address the letter formally, using the recipient's name and designation, such as “Dear Manager” or “Dear Sir/Madam.”
Is it okay to send the letter through email?
Yes, many companies accept attendance correction requests by email. Just make sure your tone stays professional.
Can I request correction for multiple days in one letter?
Yes, you can mention multiple incorrect dates in one letter, as long as you clearly state the mistake and correction for each date.
What if I don't have proof of my presence?
If you don’t have direct proof, you can mention any person or department (like your supervisor) who can confirm your presence and request them to support your case.

Attendance Correction Request Letter – Sample Letter for Attendance Record Rectification

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