Writing an effective letter seeking permission for a new uniform requires clarity and politeness. Start by addressing the HR manager respectfully. Provide your name, designation, duration of employment, and employee ID for identification. Clearly state the reason for needing a new uniform, such as wear and tear or change in size. Specify the type of uniform needed and request approval for it. Express gratitude for the consideration. Avoid unclear language and ensure all necessary details are included to prevent misunderstandings.
Sample Request Letter for Approval of New Uniform
To,
The HR Manager,
_________, (Company’s name)
_________ (Company’s address)
Date: __/__/_____ (date)
Subject: Request for approval of new uniform
Respected Sir/ Madam,
This is to most humbly inform you that I am __________ (name) and I am working as a __________ (mention designation) since ___________ (mention duration). My employee ID is ___________ (mention your employee ID number).
Most courteously, I write this letter to state that I am in need of a new pair of uniform as _________________ (mention reason – previous uniform got torn/ size got changed/ any other). I would beg your kind consideration in this regard and would like to request you to kindly approve and allot me with new ____________________ (uniform pants/ chef pants/ medical scrubs/ postal uniforms/ chef uniform/ pilot uniform/ chef coat/ medical uniforms/ any other) at the earliest.
I shall be highly thankful for the same.
Yours truly,
__________ (signature),
__________ (your name),
__________ (employee ID number)
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Rahul Sharma