Writing an effective letter requesting an extension of hostel accommodation requires clarity and politeness. Start with proper salutations and state the purpose clearly. Provide details about the extension period and the reason behind it, ensuring to express urgency without being demanding. Politely request permission to stay longer and provide contact information for further communication. Avoid common pitfalls such as unclear language and omitting necessary details.
Sample Letter for Hostel Accommodation Extension
(Sender’s details)
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Date: __/__/____ (Date)
(Receiver’s details)
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Subject: Extension of hostel accommodation
Dear Sir/Madam,
I am a student of your esteemed university. I am writing this letter to request you to allow my stay at the hostel for _____ (no. of days) more days that is from __/__/____ (Date) to __/__/____ (Date).
The reason behind the extension of my hostel accommodation is that my _______ (train/flight/any other) is delayed by _____ (no. of days) days. Due to excessive bookings and ____________ (mention reason). I don’t have any other place to stay at such notice. This hostel is a safe place that is why I am seeking your permission to stay here for extra _____ (no. of days) days.
I am hoping that you would consider the urgency of my situation and understand it. Please contact me on ____________ for any updates or information.
I look forward to getting a positive reply from you soon.
Thanking you in advance.
Yours sincerely,
_____________
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Sandeep Bhandari