When writing an application letter for accommodation at a university, it's essential to be clear, polite, and concise. Clearly state your request for accommodation, including relevant details such as your name, course, and duration for which accommodation is needed. Avoid using unclear language or omitting necessary information, and express gratitude for considering your request.

Table of Contents:

Sample Application Letter For Accommodation at University


__________ (Recipient’s Details)
__________ (Name of the University)
__________ (Address)

Date: __/__/____ (Date)

Subject: Application for accommodation

Respected Sir/ Madam,

With due respect, I am __________ (Your Name) studying course __________ (Your Course Name) holding roll number/ admission number __________ (Admission number/ Roll number).

I am writing this letter to bring to your notice that I live in __________ (Mention current locality) and I would need accommodation at university for _________ (duration). It would be really helpful if you could provide me with the accommodation.

I hope you will accept my request and provide me with the same.

Thanking you,

__________ (Name)
__________ (Roll number)

Live Editing Assistance

Live Preview

How to Use Live Assistant

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

  • Start Typing: Enter your letter content in the "Letter Input" textarea.
  • Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

Additional Template Options

The letter writing editor allows you to start with predefined templates for drafting your letters:

  • Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
  • Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Download Options

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Share via Email

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Share via WhatsApp

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

Copy to Clipboard

If you want to copy the text of your letter to the clipboard:

  • Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
  • Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

  • Print Letter: Click the "Print Letter" button after composing your letter.
  • Print Preview: A new browser window will open showing your letter formatted for printing.
  • Print: Use the print dialog in the browser to complete printing.


  • Q: How should I address the recipient in my application letter for university accommodation?
    • A: You can address them as "Respected Sir/Madam" or "Dear Sir/Madam" to maintain a formal tone.
  • Q: Is it necessary to mention my course and student ID in the accommodation request letter?
    • A: Yes, providing these details helps the university identify you and process your request more efficiently.
  • Q: Should I specify the duration for which I need accommodation in the letter?
    • A: Yes, mentioning the duration ensures clarity and helps the university arrange suitable accommodation according to your needs.
  • Q: How should I express gratitude in the letter for considering my accommodation request?
    • A: You can end the letter with phrases like "Thank you for considering my request" or "I appreciate your assistance in this matter" to convey gratitude politely.
  • Q: Is it necessary to sign the letter by hand, or is a typed signature acceptable?
    • A: A typed signature is generally acceptable for formal letters like this, but if you prefer, you can sign the letter by hand before sending it.