When writing a letter to the bank for returning a swipe machine, clarity and politeness are essential. Clearly state the reason for returning the machine, provide necessary details such as the serial number or TID, and specify the location for collection. Express gratitude for the support received and ensure to attach any required documents. A well-crafted letter increases the likelihood of a smooth return process and maintains professionalism.
Sample Letter to Bank Manager for Returning Swipe Machine
To,
The Bank Manager,
___________ (Name of the bank),
___________ (Address of the bank),
Date: __/__/______ (date)
Subject: Returning swipe machine to bank
Sir/Madam,
On behalf of ________ (company name), I would like to mention you that my name is ______(name) and I am working as a ______ (designation) in ___________ (organization).
I would like to thank you for the financial support in providing us with the swipe machine but unfortunately, we would like to return the swipe machine having serial number/TID __________ (mention number). The reason being __________ (no longer needed/less use/extra charges/mention your reason).
Therefore, we request you to collect the swipe machine from our _______ (store/shop/address). I am attaching all the required documents needed for this process. If you need to contact me regarding this matter, please contact me at the contact details below.
Regards,
___________ (Name),
___________ (Designation),
___________ (Company name),
___________ (Contact details)
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Deepanshu Thakral