When writing a request letter for leave encashment upon resignation, it is important to be clear and polite. Start with a formal greeting, mention your name, department, designation, and employee ID. State your resignation date and relieving date, and request the encashment of your remaining eligible leave days. Provide contact details for any queries. Conclude with a polite request for support and express gratitude. Avoid unclear language and ensure all necessary details are included.
Sample Letter for Leave Encashment on Resignation
To,
The HR Manager,
__________ (Name of the company),
__________ (Address of the company)
Date:__/__/____ (Date)
Subject: Request for leave encashment
Respected Sir/Madam,
Most courteously, I am __________ (Name) and working in ___________ (Department) of your company __________ (Company Name) for the last ________ (Months/ Years) having employee ID __________ (Employee ID).
I have been working as a __________ (Designation) and I would like to inform you that I have resigned from my duties on __/__/____ (date) and my relieving date is __/__/____ (relieving date). As per the company norms, I write this to encash the remaining leave collected for the Financial Year _____ – _____ (mention duration).
I shall be highly obliged for your kind support. In case, any query arises, you may contact me at _________ (mention contact number) or write me at ________ (email address).
Thanking you,
__________ (Signature)
__________ (Name),
__________ (Contact Number)
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Sandeep Bhandari