When writing an application for a duplicate employee ID card, it's essential to maintain clarity and politeness in your communication. Clearly state your personal details, including the employee ID number, and explain the circumstances of the lost or misplaced ID card. Provide any necessary supporting documentation and express your commitment to responsibly handle the duplicate ID card.
Request Letter for Duplicate Employee ID Card
From,
________ (Employee Name),
________ (Employee Department),
________ (Employee Address)
Date: __/__/____ (DD/MM/YYYY)
To,
HR Manager,
________ (Company Name),
________ (Company Address)
Subject: Application for Issuance of Duplicate Employee ID Card
Respected _______ (Recipient’s Name),
I, ________ (Name) working in your _______ (Company/Institution) having Employee ID _______ (employee ID number) in ________ (department). I have ______ (misplaced / lost) my Employee identity card which was earlier issued to me. I have already raised a complaint _______ (complaint copy /FIR attached – if applicable) and I hereby request you to issue duplicate identity card as per details mentioned below:
Name:______________
Employee No:________
Blood group: __________
Emergency Contact Person: ___________
Emergency Contact Number: __________
I hereby confirm I will always keep the ID card under my custody and will inform the company at the earliest if there is a card loss in the future.
Once again request you to kindly issue the duplicate ID card.
Thanking You.
Yours Sincerely,
________ (Signature)
________ (Employee Name)
________ (Contact Number)
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Sandeep Bhandari