When writing a hostel clearance application, clarity and politeness are essential. Begin with respectful salutations and provide necessary details such as your name, department, roll number, and hostel name. Clearly state the duration of your stay and the date you intend to leave, along with a brief reason for departure. Request approval for hostel clearance and issuance of a clearance certificate. Ensure all required contact information is provided for further correspondence.
Sample Application for Hostel Clearance
To,
The Warden,
________ (Hostel Name),
________ (Address)
Date: __/__/____ (Date)
Subject: Hostel clearance application
Respected Sir/ Madam,
With utmost respect, I would like to state that I am ________ (Name) and I am a student of __________ (Department) and my roll number is ___________ (Roll number) and I stay at hostel i.e. _________ (Hotel Name).
Most humbly, I would like to state that I have been staying at the hostel for the last _______ (Duration) and I am fully thankful for all the services you have provided. I would like to inform you that I am willing to leave the hostel on __/__/____ (date) as ________ (Reason).
I request you to kindly approve my application and proceed with all required formalities for the issuance of a hostel clearance certificate at the earliest.
Thanking you,
__________ (Your Name),
__________ (Address),
__________ (Contact Number)
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Sandeep Bhandari